GUIDANCE NOTES FOR OWNERS TO REGISTER SHIPS IN MALAYSIA
1. Formal application for registry to be made by the Owner in writing to the Registrar at the Port of Intended Registry. In the case of
a) Individuals
this should indicate full personal particulars of the applicant(s)
b) Body Corporate
this should include full particulars of all Directors.
2. The following documents or forms are to be submitted by the Owner
a) Notice of Name Proposed (form obtained from the Registrar)
To be submitted in duplicate.
b) Evidence of Entitlement To Own A Malaysian ship
i) In the case of Individual(s)
- Citizenship Certificate or Malaysian NRIC to be produce.
ii) In the case of a Body Corporate with Principal Place of Business in Malaysia.
- Memorandum And Article of Association and Certificate of Incorporation to be produced with a certified copy.
- A certification under the Common Seal of the Corporation to the effect that the majority shareholding including
the voting share of the Corporation is held by Nalaysian citizens free from any trust or obligation in favor of a
non-Malaysian.
- A certification under the Common Seal of the Corporation to the effect that at least three-fifth of the total
number of Directors in the Corporation are Malaysian.
c) Authority Form (form available at the Registrar)
Appointment of Public Officer authorised to make declaration on begave of an Owner. (For a Body Corporate)
d) Declaration of Ownership (form available at the Registrar)
e) Builder's Certificate
To be produced as evidence of title to ownership. Deletion Certificate, if vessel has been registered before under another flag.
f) Bill of Sale
Original and duly authenticated bill of sale to be produced as and evidence of title of ownership if vessel has passed through more than one Owner before present application for registry.
g) Certification of Survey
To be submitted. The Certificate of Survey is issued to the Owner by the Surveyor of Ships after survey of the vessel and payment of the appropriate fee.
h) Memorandum as to the registration of the Managing Owners etc.
i) Application for International Code of signal , if required. (form available from Registrar)
j) A certification from the Royal Custom Department that the Import Duties have been paid or exempted form, if applicable.
3. When the above forms or documentation have been correctly submitted, the Registrar will apopraite an Official Number to the vessel and will issue a Carving and MArking Note.
4. The Carving and Marking Note are to be certified by the Surveyor of Ships and then returned to the Registrar by the Owner. (Duplicate is retained by the Surveyor of Ships)
5. Payment of Registration fees to be made by the Owner to the Registrar.
6. Entry of First Registry in the Register Book by the Registrar.
7. Issue of Certificate of Registry to the Owner by the Registrar.
Annex I
Procedure For The Application of Certificate of Survey
1. General
a) 'Certificate of Survey' is a certificate issued to the Registrar of Ships which contains the testimonials on the description of the vessel to be registered. It also act as a certificate of seaworthiness for the vessel from the Surveyor of Ships to the Registrar of Ships.
b) A Certificate of Survey is issued on:
i) first registry of the vessel
ii) after major modification conducted on the vessel which alter the vessel's shape, tonnage or any particulars of the vessel as specified in the Certificate of Registry.
2. Application of the Certificate of Survey
a) Application for the Certificate of Survey shall be made by the Owner to the Surveyor of Ships enclosing the following documents:
i) A letter requesting the Department to authorise Classification Society of the Owner's choice to survey and issue the relevant statutory certificates and documents including the stability booklet ( if applicable ). Please indicate certificates required.
ii) The following plans of the vessel:
- general arrangement plan
- midship plan
- capacity plan
iii) A copy of statutory certificates issued under the previous registry including:
- certificate of registry
- builder's certificate (if new)
- tonnage certificate
- stability booklet
3. Procedure for the issuance of a Certificate of Survey
a) After all documents have been received by the Surveyor of Ships, the Surveyor shall vet through all the documents and conduct the following:
i)prepare the Certificate of Survey
ii)inspect the vessel to verify thet all particulars of the vessel is correct, in seaworthy condition and that all marking have been properly made
iii)issue the Certificate of Survey to the Registrar of Ships upon payment of the appropriate fees
4. Fees for the issuence of the Certificate of Survey.
a) The following fees are charged for the issuance of a Certificate of Survey:
i) RM100 for the issuance of Certificate of Survey
ii) RM30 for the inspection of the marking
iii)any other charges incurred directly by the Surveyor of Ships on inspection of the vessel including RM230 per day or part of the day if the inspection is conducted outside Malaysia or Singapore
b) The fees charged is as per The Merchant Shiping (Surveyors of Ships and Radio Surveyors)(Fees)Rules in force.