FAQ

Maritime Transport Training Institute (MATRAIN)
  1. What courses are offered in Maritime Training Institute (MATRAIN)?

    Courses held at MATRAIN are specifically for staff of the Marine Department Malaysia. There are certain courses that open to outsiders including domestic and international training courses such as Basic Boat Handling, courses under The International Association of Marine Aids to Navigation and Lighthouse Authorities (IALA) and others.
     

  2. Does other agency could organize any courses or programs at the Maritime Training Institute (MATRAIN)?

    Yes, they can. Other agencies may contact the MATRAIN Registrar Office for further information on the application.
     

  3. What are the facilities available at the Maritime Transport Training Institute (MATRAIN)?

    The Maritime Training Institute (MATRAIN) is equipped with two blocks apartment of 44 houses, swimming pools, auditorium, lecture room, computer lab, cafeteria, sports facilities (takraw, futsal and netball court), bridge simulator, smoke house and boat house.
     

  4. Can the public use the jetty at the Maritime Training Institute (MATRAIN) for fishing?

    No, they can’t.
     

  5. Can the public use the jetty facility at the Maritime Training Institute (MATRAIN) to place a personal-owned boat?

    No, they can’t.
     

  6. Can the public use sports facilities/any facilities at the Maritime Training Institute (MATRAIN)?

    The public can use sports/any facilities at Maritime Training Institute (MATRAIN) subject to the approval of the MATRAIN Director according to certain rate of fees.
     

Safety of Navigation and Maritime Communication Division NAVCOM
  1. What is Marine Risk Assessment (MRA)?

    Risks assessment is a complex process which supposes the identification of the risk and its sources, as well as of the occurrence and severity of their consequences. This is necessary for elaborating the strategies for risk diminishing and safety improvement at sea by the adoption of measures for prevention, control and reduces the risks.

    For this purpose, IMO has developed a structured and systematic methodology for a formal safety assessment (FSA), to increase safety at sea, using risk analysis and an efficient risk management.Formal safety assessment (FSA) represents IMO’s response to the necessity of a modern approach of the process of establishing regulations in order to improve safety at sea.
     

  2. Do MRA required to be carried out in Malaysia?

    Yes, under Section 491B, Merchant Shipping Ordinance 1952 and reference made to Malaysia Shipping Notice (MSN) 02/2019.
     

  3. Who can conducted Marine Risk Assessment (MRA)?

    MRA Study has to be conducted by competent consultant company registered with the Marine Department of Malaysia under the MRA Consultant Registration Scheme. The registration procedures and application form is available and can be download through Marine Department website. (JLM website – Click Services – Click Forms – Click Navigation). Submission of application form can be sent through e-mail to navcom@marine.gov.my
     

  4. What are the procedures and requirements for Marine Risk Assessment (MRA)?

    Marine Department of Malaysia have issued the guidelines for MRA Procedures and Requirements in Malaysia. The MRA Procedures and Requirements is available and can be download through Marine Department website. (JLM website – Click Services – Click Forms – Click Navigation).
     

  5. How to apply sand mining license?

    Sand mining application shall be made at the Department of Director General of Lands and Mines for federal sand and State Department of Lands and Mines for state sand.
     

  6. What are the criteria for sand mining application location that under Marine Department of Malaysia

    Each application sand mining location shall comply with buffer zone requirement that each location is not near with navigation aids, ship wreck and port limit, The area shall be at least not less than 3 nautical mile from the buffer zone.
     

Ports, Logistics and Maritime Trade Division
  1. Do the cargo transhipment activities from ship to ship can be carried out outside the port limit?

    No
     

  2. What are the cargo products that are not permitted from ship to ship for cargo transfer activities ?

    Cargo Product under Marpol Annex II
     

  3. Where can I get the list of port limits ?

    Malaysia Marine Department Website
     

  4. Do the port limits can be amended ?

    Yes , it can.
     

Seaferer Affairs and Port Division
  1. What are the requirements to apply for the establishment of maritime training institutions?

    An application for an establishment of a maritime training institution may refer to the Garis Panduan Akreditasi Institut Latihan Maritim dan Kursus Yang Diluluskan (JL/HEPP/D/21 edisi 2017).
     

  2. What is the address of the existing maritime training institute, offers modular courses in conformity with the Standard of Training Certificate and Watch keeping 1978 (Manila Amendments 2010) ?

    Maritime Training Institutions approved by the Marine Department of Malaysia under the requirements of the STCW 78 (Manila Amendments) as listed in Marine Department official website or may directly contact with the maritime training institute.
     

  3. How can a company apply as a Manning Agency (Licensed) of Malaysia?

    An application for the establishment of a Manning Agency (Licensed) of Malaysia may contact Malaysia Shipping Notice 07/2013) or e-mail to bppp@marine.gov.my for inquiries.
     

  4. What are the procedure of seafarer card application and seafarers’ book?

    Seafarers should undergo medical examinations at medical practitioners' clinics certified by the Marine Department of Malaysia and apply online through the Seafarers Document System (SDPx) which can be accessed through the Marine Department official website.
     

  5. How much is the fee for a seafarers' application card?

    Fee for a seafarers' applications card may be referred to through the Marine Guidance Note (NMPM 6/2010).
     

  6. How to apply for seafarers' training and development scholarships from Merchant Shipping (Centre Mercantile Fund) Rules 1984 (CMMF).

    Seafarer training and career development aid scholarship forms can be obtained through the Information Note and Marine Guides (MSN 1/2013).
     

  7. How can next of kin of a deceased Malaysian seafarer may apply for death aid assistance from the Merchant Shipping (Centre Mercantile Fund) Rules 1984 (CMMF)?

    Financial assistance to the next of kin of a deceased Malaysian seafarer may apply for death aid assistance from the Merchant Shipping (Centre Mercantile Fund) Rules 1984 (CMMF) through Marine Information and Guide (NMPM 2/2013).
     

Maritime Industrial Control Division
  1. What are the procedure to apply the exemption or extension under the Safety of Life at Sea (SOLAS), Marine Pollution (MARPOL) Collision Regulations (COLREG), Load Line, Special Purposes Ship (SPS), High Speed Craft (HSC) Code, Mobile Offshore Drilling Unit (MODU) Code, Passenger Ship Safety Certificate (PSSC) and Passenger certificate (PC)?

    Application can be made by filling out the MSN 05/2008 form complete with the class (RO) recommendation. Applications will be processes within 3 working days. MSN 05/2008 form can be acquired on the official website www.marine.gov.my.
     

  2. What is the procedure to apply for Malaysian ships inspection which been classified under the Malaysia Government (KM)?

    An application for carrying out a vessel or vessel inspection can be done by completing an application form which can be found on the Marine Department's official website. The completed form must be submitted via email or directly to the Maritime Industry Control Division.
     

  3. What are the requirement designated to apply for the establishment of maritime training institutions.

    An application for an establishment of a maritime training institution may refer to the 1/99 Marine Guidance Notes (NMPM).
     

  4. What is the address of the existing maritime training institute offers modular courses in conformity with the Standard of Training Certification and Watchkeeping 1978 (Manila amendments 2010)?

    Maritime Training Institutions approved by the Marine Department of Malaysia under the requirements of the STCW 78 (Manila Amendments) convention as listed in the Marine Department official website and may continue to communicate with the maritime training institute.
     

  5. Which clinic can I refer to for medical examination as seafarers?

    You may do a medical examination at any clinic or panel which recognize by the Marine Department of Malaysia as listed on the official website Marine Department Malaysia.
     

  6. What are the requirements to be a medical practitioner approved by Marine Department?

    Applicants need to complete the online application (SDPX) and submit directly to Head Office, Marine Department Malaysia together with copies of documents duly certified as true copy as below:

    1. One (1) colour photograph (Identification Card photo size)
    2. Copy of Identification Card
    3. Certificate of Medical Practitioner
    4. Copy of Malaysian Medical Council (MMC) certificate
    5. Copy of diploma/degree in Occupational Health/ Medicine or Certificate of attendance of Familiarization course conducted by Marine Department
      **For more information, please refer to NMPM 11/1999 & NMPM 17/1999  at Marine Department Official Website.
  7. When is the Examination for the Certificate of Competency going to be held by Marine Department?

    The examination schedule for the certificate of competency can be found at official website of Malaysia Marine Department or through the Seafarers Document system (SDPX).
     

  8. How much is the fee charged for the Certificate of Recognition application?

    The fees for each application are based on types of application as follows:

    1. New application: RM 600.00
    2. Renewed Application:RM 600.00
    3. Lost/Damage: RM 600.00
      **Payment shall be made to ‘AKAUNTAN NEGARA MALAYSIA-MOT-T’ in a form of companies cheque, postal order, money order or Bank Draft
  9. How long it takes for the Certificate of Recognition to be issued?

    The Certificate of Recognition will be issued within 1 working day after complete submission of the application.
     

  10. From which country is the holder of the Certificate of Competency is eligible to apply for the Certificate of Recognition?

    The Certificate of Recognition can be issued to the Seafarers who is holding the Certificate of Competency which the Country sign the Memorandum of Understanding (MOU) with Malaysia.
     

  11. What is the validity period of a Certificate of Recognition (COR) ?

    Validity period of a Certificate of Recognition (COR) shall be not more than one year. If the validity of the Certificate of Competency (COC) is less than one year then the validity of a Certificate of Recognition (COR) will be expired as the same day, the Certificate of Competency (COC) expires. When applying for the Certificate of Recognition (COR), the validity of the Certificate of Competency (COC) should not be less than 6 months, so that the application can be processed.
     

  12. I would like to apply for (Safe Manning Document), what are the requirement that I need to complied with?

    Requirements and guidelines for the application of Safe Manning Documents are stated in NPM3 /2018 and NPM29 / 2011.
     

  13. How much is the fee charged for the application for the Safe Manning Document?

    Fee applied based on types of applications as stated in NMPM 6/2010.
     

  14. How long it takes for the Safe Manning Document to be processed?

    Application for the Safe Manning Document will complete processed within 3 working days.
     

  15. What are the requirement need to be follow if a vessel would like to have more than one Safe Manning Document?

    A vessel can have more than one Safe Manning Document depending on the type of shipping either Domestic, Coastal or Unrestricted. The requirement that need to be followed are as outline in NPM3/2018.
     

  16. How long is the validity period of a Safe Manning Document?

    The Safe Manning Document validity period is five years.
     

  17. What are the procedure of Card application and Seafarer’s Book?

    Seafarers should undergo medical check-ups at panel clinics which are recognized by the Marine Department of Malaysia and make an online application through the Seafarers Documents (SDPx) system at Marine Office at every regions.
     

  18. How much is the fee charged for a Seafarer’s Card application?

    ee for the Seafarer’s card application can be refer to the Marine Guidance Notes (NMPM 6/2010)
     

Traffic Management and Aids to Navigation Division

1.  What is main function of Maritime Traffic Service by Malaysia Marine Department (MMD)?

  1. To monitor ship traffic at Malacca Strait
  2. Ship navigation safety warning through Navtex
  3. Pusat Komunikasi Maritim Malaysia( PUSKOMM) bagi pematuhan ISPS

2.  What type of vessel need to comply with STRAITREP requirement?

  1. Vessel of 300 GT and above
  2. Vessel of 50 metres or more in length
  3. Vessel engaged in towing or pushing with a combined GT of 300 and above, or with a combined length of 50 metres or more
  4. Vessel of any tonnage carrying hazardous cargo, as defined in paragraph 1.4 of resolution MSC.43(64)
  5. All passenger vessels that are fitted with VHF, regardless of length or GT
  6. Any category of vessels less than 50 metres in length or less than 300 GT which are fitted with VHF and in an emergency, uses the appropriate traffic lane or separation zone, in order to avoid immediate danger.

3.  Whom are the authorities for STRAITREP control?

The VTS authorities for the STRAITREP are as follows:

  1. Sector 1 to Sector 5 - Klang VTS;
  2. Sector 6 - Johor VTS; and
  3. Sector 7 to Sector 9 - Singapore VTS.
Maritime Operation Division
  1. What are the main functions of the Maritime Operation Division?
    • Carry out hydrographic & management of Wreck Management.
    • Coordinate and monitor the implementation of the Port State Control (PSC) and Flag State Control (FSC)
    • Coordinate and manage legal issues and to issue compound for offenses under the Merchant Shipping Ordinance 1952 (OPS1952)
    • To supervise and manage public marina under the supervision of the Marine Department of Malaysia through the enforcement of Standard Operating Procedures (POS) of Public Marina Management.
    • Coordinate the fleet management of vessels/boats under KWDA including the crews involved. Regulating the management of small ports, terminals and passenger / public jetty under the jurisdiction of the Marine Department of Malaysia.
    • Control the implementation of ship arrival and departure system online.
  2. When are the usual foreign flag ships required to undergo a Port State Control (PSC) inspection?
    • Foreign flag ships are required to undergo inspections under the "New Inspection Regime (NIR)" set by the Tokyo MOU executed on 1 January 2014.
  3. Is Marine Department Malaysia responsible for dredging works at the passenger terminal jetty?
    • The Marine Department is solely responsible for the dredging works done at the passenger terminal jetty under the supervision of the Malaysian Marine Department only.
  4. What is the SCS system?
    • This SCS system is a system used by agents / shipowners for arrival and departure of vessels at any port within Malaysia.
  5. Why each ship over 300GT entering any port within Malaysia needs to have a compulsory insurance or financial security on the ship (LLMC Protocol 1996)?
    • A vessel must have compulsory insurance or financial security to ensure the safety of the ship and prevent marine pollution in Malaysian waters.
  6. What are the consequences if any ships entering any port in Malaysia do not have such mandatory insurance?
    • The owner of the ship or vessel agent can be compounded for maximum RM50,000.00 under Section 361 (1), OPS 1952 offenses.
  7. What are the guidelines for the Barter Trade boat / vessel operating in the jetty / port within of Malaysia?
    • Guidelines used for Barter Trade purposes are NPM 01/ 2017 which can be found on the website www.marine.gov.my.
Ship Registry Division

In accordance with the United Nations Convention on the Law of the Sea (UNCLOS), it is necessary for a merchant ship to be registered and accorded nationality of a particular flag state in order for it to be able to trade internationally. The vessel is accountable to and has to comply with legislation set by its flag state. Nationality also accords protection to the ship and crew. UNCLOS imposes duties and obligations on the flag state to ensure that vessels flying its flag meet international standards and regulations for safety, manning and environment protection etc.

1.  Why do ships need to be registered?

There are two main reasons why a ship needs be registered. Firstly, it is to update the identity of the ship and to proof the Flag State or nationality of a ship. Registration also allows recording / registering of information related to mortgages where the ship is pledged as security. Registered ships can claim privileges and sovereign protection from the registered Flag State.

2.  Do all ships need to be registered

There are three categories of ships that are excluded from registration ie: -

  1. Ships that do not exceed 15 net tonnage
  2. Licensed boats
  3. Local fishing vessel of 500 GT and below operating within Malaysian waters

3.  Under what circumstances should the ship be re-registered or renewed registration?

Re-registration is a term used under the Merchant Shipping Ordinance whereby the registration of the ship has been terminated earlier and subsequently re-registered. Examples of common cases are as follows: -

  1. Registration is terminated when the vessel is sold to foreign nationals, and subsequently purchased by a Malaysian citizen and re-registered in Malaysia.
  2. Registration is terminated when the ship is abandoned as a wreck or lost but subsequently found or recovered.
  3. Registration is terminated when the owner applying for this vessel is licensed under the “Kaedah Bot Berlesen”. Subsequently, the vessel was sold to Malaysian citizens who needed registration status.
  4. Ship registration is declared null and void by the court.

4.  What changes to the vessel should be notified to the Ship Registrar?

Owner of the vessel need to notify any amendments or changes in the ships information that affect the information in the Certificate of Registry of the Ship, for example; change of address or ship’s tonnage.

5.  How to register a ship?

Before a ship can be registered, the ship's name must be approved. Ship name application may be made at any Registrar's office. Once the registered name of the ship is approved, the application for registration of the vessel may be made at any of the registrar's office.

Normally, a Ship Certificate (Provisional Registry) will be issued by the Registrar of Ship before the Certificate of Registry is issued subject to the conditions stipulated by the Registrar of Vessels.

6.  What are the documents required for registration?

Document needed for registration purposes are: -

  1. Application for the registration of ship;
  2. Declaration of the ship ownership;
  3. Original documents such as Builders Certificate (for new ship), Bills of Sale, Invoices, Proof of Ownership, etc.;
  4. (Original document must be carried for verification purposes);
  5. Certificate of Survey for the Tonnage and Measurement issued by Marine Surveyor;
  6. International Tonnage Certificate 1969 is required if the vessels over 24 metres in length;
  7. Certificate of Incorporation if the ship-owners is a corporate body;
  8. If the vessels were acquired from a foreign ownership or foreign national Flag State ship, Deletion Certificate and registration information of the vessel is required.

7.  How can amendment of the ownership information of the vessel can be made?

In the case of an individual ownership, the ship owner or the designated vessel manager is allowed to apply for a change of ownership of vessel information at the registrar's office by submitting the following documents:

  1. A copy of Identification Card;
  2. Appointment of Ship Manager;
  3. Declaration of Ownership;
  4. Original Bills of Sale referring to the last registered owner;
  5. Original Certificate of Registration of the ship

For the case of corporate body ownership: -

  1. Declaration of Ownership;
  2. Appointment of Ship Manager;
  3. Original Bills of Sale referring to the last registered owner
  4. Original Certificate of Ship Registration;
  5. Memorandum and Article of Association;
  6. Certificate of Incorporation of Company (Form 9);
  7. Return of Allotment of Share (Form 24) of Company Act 1965;
  8. Form 49 of Companies Act 1965.

8.  How can amendment of the vessel information can be made?

The Ship Inspector needs to check the vessel to verify the details of the details and issue a Ship Inspection Certificate. For the amendment of the ship's engine details, the documents to be submitted are: -

  1. Certificate of Survey;
  2. Copy of Certificate of Registration of the ship;
  3. Form 255-Pin 1/99 which certified by the Ship Surveyor;
  4. Survey Form 118 – Ship Engine Declaration

For the amendment of the ship tonnage, the document to be submitted are: -

  1. Certificate of Survey;
  2. Copy of Certificate of Registration of the ship;
  3. Form 255-Pin 1/99 which certified by the Ship Surveyor;
  4. Copy of International Tonnage Certificate 1969

9.  How to register a ship’s mortgage?

There are two kinds of mortgages, first is to secure principal sum and interest and second is to secure account current. An application to register a chartered vessel must be in Form 247/249/251 and the original document or certified copy of the contract and the act of agreement. Fees charged for this process are based on the xxxx schedule, the Merchant Shipping Ordinance 1952.

Malaysian Ship Registry

10.  Who is eligible as a Malaysian Ship owner?

Eligibility as the owner of a Malaysian ship: -

  1. Malaysian Citizenship;
  2. If it is owned by a company, the company must be incorporated in Malaysia;
  3. Has headquarters in Malaysia;
  4. Majority (51% or more) of the shareholding are held by Malaysian citizens;
  5. Majority of the board of directors are Malaysian citizens

11. Where can the ship be registered?

Port Register in Malaysia for this registration is Port Kelang, Penang, Kuching and Kota Kinabalu.

Malaysia International Ship Registry

12.  Who is eligible as Malaysia International Ship owner?

Eligibility as the owner of Malaysian International ship: -

  1. Company incorporated in Malaysia;
  2. The company must have an office in Malaysia;
  3. Majority (51% or more) of the shareholding are held by foreigner;
  4. Paid up capital must be 10% from the value of the ship or Ringgit Malaysia One Million or whichever is higher.

13.  Where can the ship be registered under the Malaysian International Ship Registry?

Port Register for Malaysian International Ship registry in Malaysia is Labuan.

14.  What are the requirement to register the ship under the Malaysian International Ship Registry?

  1. Equipped with mechanical propulsion system.
  2. Not less than 1,600 tonnage
  3. The oil tanker or bulk carrier age does not exceed 15 years;
  4. The age of the vessel other than as stated above not exceed 20 years.

15.  What are the document required for the application for the Certificate of Insurance CLC 1992 and BCC 2001?

The required documents are; -

  1. Application Form;
  2. Copy of Ship Registration Certificate;
  3. Copy of Insurance Certificate.

16.  How much is the fee for every application for the 1992 CLC Insurance Certificate?

Fee charged is RM 100 for each foreign vessels and Malaysian vessels.

17.  How much is the fee for every application for the 2001 Bunkers Insurance Certificate?

Fee charged are RM 100 for Malaysian vessels and RM400 for foreign vessels.

18.  How much weight is the Gross Tonnage (GT) of the vessel required to have the BCC Insurance Certificate 2011?

Weight of a vessel must be 1,000 (GT). Please refer to the Malaysian Shipping Notice NPM 1/2009.

19.  What is the quantity of oil cargo that requires a ship to have the 1992 CLC Insurance Certificate?

The vessel obliged to own the 1992 CLC Insurance Certificate is a ship that carries oil as a cargo exceeding 2,000 tons. Please refer to Malaysia Shipping Notice NPM 57/2005 which is read in conjunction with the Merchant Shipping Notice JL 4/1995.